16 Feb 11 ITTS News Meeting – February 15, 2011

1. Web presence snapshot (Jenny, Louise)

In December, Keith Michael Fiels asked the Web Editorial Board (WEB) to coordinate a snapshot of activity on ALA’s various websites and channels
This snapshot will include everything from our website to social media channels such as Facebook and Twitter and will take place the week of February 28, 2011
Units will be asked to report statistics about activity on their various sites by the end of the day on Wednesday, March 9 using an online form ITTS is currently creating
Because ALA’s web-based presence is so large and diverse, we’ll only be measuring activity for “big ALA,” offices, initiatives, divisions, and round tables at this time
More information about this project, along with instructions for gathering the statistics, can be found at http://itts.training.ala.org/node/221

Please be sure to read through that page in order to understand what your unit needs to do before the snapshot starts on February 28 and afterward in order to submit your statistics by March 9

Contact Louise Gruenberg or Jenny Levine with questions

2. Wiki & blog migration status (Rob)

Any remaining sites must be migrated by April 8
The week of April 18 is when the wikis.ala.org migration will start
Once the wikis are moved over, they’ll be subject to the new notification and lock scripts so a sysadmin has to log in periodically to keep them unlocked
If you need your wiki back up quickly, contact Rob to get in the queue higher up since downtime can last up to a week

3. CMS migration (Louise)

We’re about to spin up the virtual servers in order to start implementing code
We’re going to start work on single sign-on with Connect
Currently seeking feedback on design for division templates
The ALA home page won’t change in terms of content and structure during this migration
Hope everyone is working on their web mitigation snapshots

4. iMIS 15 rollout (Sherri)

Ran into a snag with the desktop installation due to the way iMIS 10 was installed, which has delayed the project
We still plan to move to iMIS 15 in March and we’ll communicate the date as soon as we have it
It’s very similar in the way things are laid out, so there shouldn’t be a big learning curve (just some color changes)
Most of the things that are different are in the backend

5. Agreement with Verizon (Irene)

We just signed a contract to change our long-distance provider
There’s a “small conference call” option now; can have up to 20 callers for “instant” meetings at 2.7 cents/minute
If you require more than 20 callers, rate is the same but you have to call to reserve ahead of time
To set that up, call them but Irene can provide the rates
We also have the ability to do netmeetings, 17 cents/minute plus voice call
No licensing, anyone can set one up, you don’t pay for it if you don’t use it
There’s a web moderator tool where you can see your usage
Currently costs 2.2 cents per minute for 5 callers using just your phone for conference calling
Should be set up by the end of February
70 staff members are being set up with access to the interface, so watch for an email from Verizon (which might end up in your junk email folder)
Irene will send email about this as it happens
Not sure if the call has to originate at ALA – will ask
Irene set up every unit manager and a few other staff members but she can add others as needed

6. Adjourned