17 Nov 10 ITTS News Meeting 11-16-2010
iMIS 15 Upgrade
The iMIS 15 upgrade has been scheduled for February 15, 2011. The upgrade is needed because the version we currently have will not be supported in the future. We will also gain access to new web services that will be needed for the future. The new interface is a little different and Sheila will be developing training materials for the rollout. She will also hold training sessions on the new interface and features of the release.
Wiki & Blog Migration Status
The majority of the wikis and blogs have been migrated. Please notify Rob Berquist (rberquist@ala.org) if you have been contacted. We would like to finish this project as soon as possible.
CMS Project Updates
- Moving from Discovery to Design: Our vendors are shifting from the discovery phase to the design phase. We expect to have mock-ups for review by the division directors and the Branding, Marketing & Design group in mid-December.
- Web Snapshots: Louise has met with 9 of 11 division directors and a number of office directors to review web snapshot reports. The members of the Round Table CMS Task Force and their staff liaisons will receive their respective snapshots this week. Units that have done a significant amount of deleting, mitigating, archiving should request a new HTML Tidy report.
- Demo for How to Archive Web Content: This went off without a hitch. Detailed instructions are in the Liberation from Collage Moodle course (under Miscellaneous) at http://classes.ala.org.
Knowledge Management System Tech Tips
Enhancing your ALA Staff Directory record with your photo and expertise was discussed at the last ITTS News meeting and now step-by-step instructions are ready and we encourage everyone to go through the process of enhancing their record. Instructions and videos are available on the ITTS Training Web site. These instructions are in the staff-only area of the Web site so you will need to login with the proper staff-only credentials. A link to the ITTS Training Web site and login information is included in the Staff Tools area of the homepage of the KMS. An all staff email will also be sent with information on how to access the instructions.
Adding photos and expertise to the Staff Directory is a Keith Michael Fiels initiative.
At the last News meeting, concerns were raised about storing home and phone numbers in one’s staff record. This information is no longer visable to anyone perusing your record. The only place this number will be used is when the Call Tree is transferred to the KMS and a supervisor would only see the numbers of those people they are responsible for calling in the event of an emergency.
If you find out of date information in the KMS Staff Directory, please submit a Track-IT! request reporting your findings so they can removed.
