18 May 11 ITTS News Meeting – May 17, 2011

1. Migration Report (Louise)The migration process is heating up. The migration test sites are I Love Libraries, Conferences & Events and PLA. The schedule will be released once the test migrations are complete. The ETA for that is June 15, conflicting with the run-up to Annual Conference.

   The draft migration schedule is being developed based on the size, condition (accessibility violations, broken links), cross-site linking, and training requirement for staff and member-volunteers, with final adjustments to be made based on unit vacation scheduling for site reviewers.

   Despite the proximity to Annual Conference, with 60 distinct look-and-feel subsites, about 10 will have to be migrated every week between the end of June and mid-August. We hope to have a one week turnaround on most subsites, with longer scheduled for ACRL. If your unit wants to be an early adopter and you have not already done so, contact Louise Gruenberg.ITTS will use the Selenium IDE Firefox plugin to run a test script that verifies left navigation links, selected content snippets, and right nav pods to evaluate the migration before handing over a subsite to staff to review. Each unit will get a login for one person to a bug tracker site for reporting migration-specific problems. (Note that migration does not magically repair broken links … anything broken before migration will still be broken afterwards.)

   Units should let Louise know who their site reviewer(s) will be, and alert her to any scheduled vacation time that would interfere with a quick turnaround on the review.

2. Connect Update (Jenny)The Group File Repository feature will be going live on Thursday, May 19.We hope to restore Connect chat the week of Memorial Day. To do so, we need to run a test to see how well the module does in the new server environment. We’re asking volunteers to log in to Connect and access a specific chat room on Friday, May 20th, at 1:00 pm CDT. We need 40-50 people to give it a good run-through. If someone on your staff or any of your members can help, please contact Jenny Levine for the URL.

   Jenny showed the new “follow a group” feature that was quietly released a couple of weeks ago. Once a help document is ready, we’ll formally announce this new option, which lets you subscribe to email updates of public content only from groups you’re not a member of.

   Next Jenny showed new features in the Conference Scheduler. Current enhancements include:

   • Restored the “add” buttons on all pages
   • User-generated tags on sessions and a tag cloud on the Conference home page
   • Recommended sessions broken out by group and interest/type of library
   • Attendees listed on session records, plus the ability to hide your attendance
   • Ability to add personal (private) notes to sessions
   • Personal sessions now have a separate location field that displays on your schedule
   • Integrated wiki
   • Conference sessions appear on group Connect calendars
   • Staff can still view running statistics
   • Coming soon: the ability to add attachments to sessions so that the Scheduler can become the permanent archive for that conference’s materials/handouts

   Please be sure to check your unit’s sessions in the Scheduler and let Jenny know if you need any details changed.

3. Adjourned